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Hyperfly for Advisory Board Management: From Expert Selection to Transparent Payment
Advisory BoardsExpert SelectionDigital ContractingTransparency Reporting
Advisory boards are among the highest-value and highest-risk HCP engagement activities in medical affairs. They require the right experts, validated through rigorous compliance screening, contracted and paid correctly, and documented completely for transparency reporting. Get the expert selection wrong and you have a compliance breach. Get the experience wrong and you have experts who won’t engage again. Hyperfly makes both possible to get right — every time.
🔸 The Advisory Board Management Problem
- Expert selection driven by familiarity rather than systematic intelligence — same advisors engaged repeatedly, over-utilisation risks building unnoticed
- FMV for advisory fees managed manually per country — FMV errors in advisory board contracts are among the most common compliance findings in regulatory reviews
- CAPS proximity not visible at selection — advisory board invitation extended to an expert who is already at 95% of their annual CAPS limit in another programme
- Contract negotiation via email — PDF documents, tracked changes in Word, multiple email chains, version control chaos
- Post-session payments processed manually — disconnected from the advisory board record, creating transparency reporting gaps
- Year-end ToV compilation includes advisory board fees, travel, and meals pulled manually from multiple systems
✓ How Hyperfly Transforms Advisory Board Operations
- AI-powered expert shortlisting with 20+ real-time signals — CAPS status, DNE flags, advocacy alignment, utilisation balance, DNA history, and probability scoring
- FMV advisory fees validated and enforced automatically per expert type and country
- Digital contracts through the HCP portal — experts review, redline, and sign digitally, with complete version history
- Automated invitation workflows — expert invitations sent automatically after approvals, responses tracked, next steps triggered on confirmation
- Post-session feedback integration — expert contributions documented within the platform and available for ABIE advisory board analysis
- Automated OK-to-Pay with final compliance checks before any advisory fee is released
- Sunshine Act and EFPIA ToV data captured automatically — no manual year-end compilation
The Advisory Board Lifecycle in Hyperfly
- Needs assessment — define the advisory board’s scientific objectives, required expertise, and scope
- Internal approvals — automated routing to medical, legal, compliance, and finance with full audit trail
- Expert shortlisting — AI selection intelligence surfaces the best candidates with all compliance and suitability signals in view
- Compliance screening — FMV, CAPS, DNE, and conflict checks run automatically against every candidate
- Invitations — automated invitations sent, responses tracked, confirmations trigger next workflow steps
- Contracting — digital advisory agreements executed through the HCP portal, with expert redlining capability
- Budget management — advisory fees, travel, and logistics tracked against approved budget in real time
- Session delivery — event management, attendance tracking, and scientific exchange documentation
- Post-session completion — feedback collection, deliverable confirmation, completion documentation
- Payment authorisation — automated OK-to-Pay with expense reconciliation and final compliance checks
- Transparency reporting — all ToV data (fees, travel, meals) captured automatically for disclosure submissions
Frequently Asked Questions
Can Hyperfly manage virtual, hybrid, and in-person advisory boards?
Yes. Hyperfly supports all advisory board formats — virtual, hybrid, and in-person — with format-specific workflow configurations covering the appropriate compliance rules, logistics management requirements, and documentation obligations for each. Virtual advisory boards include specific controls for digital session management and electronic service delivery confirmation.
How does Hyperfly’s ABIE (Advisory Board Interrogation Engine) work with advisory board outputs?
ABIE is Hyperfly’s AI toolkit for extracting strategic intelligence from advisory board content. After a session, the scientific outputs, expert commentary, and advisory recommendations are processed through ABIE to identify themes, surface patterns across multiple advisory sessions, and generate synthesised strategic summaries — giving medical affairs teams more actionable intelligence from their advisory board investment. → Read: AI and Analytics Features
Run Advisory Boards That Are Compliant From Selection to Reporting
→ Request a Hyperfly demo tailored to your advisory board programme