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Hyperfly for Medical Affairs: Compliant HCP Engagement at Scale
Medical AffairsAdvisory BoardsScientific ConsultanciesCompliance
Medical affairs manages some of the most compliance-sensitive HCP relationships in any pharma organisation. Advisory board members, scientific consultants, educational event speakers, and clinical collaborators are all engaged through formal operational processes that carry significant regulatory obligations — FMV, CAPS, DNE, transparency reporting. Hyperfly gives medical affairs the platform to manage all of it in one place, compliantly, at scale.
🔸 What Medical Affairs Teams Are Up Against
- HCP engagement operations spread across spreadsheets, email chains, and manual approval processes — creating compliance exposure at every step
- FMV rates managed manually — with errors that are only discovered during audits or transparency reporting reviews
- CAPS limits tracked in separate files that are chronically out of sync across therapy areas and markets
- DNE screening done by individuals when they remember, not systematically at every selection
- Transparency reporting compiled manually at year-end from multiple disconnected data sources — late, inconsistent, and error-prone
- HCPs experiencing a cumbersome, bureaucratic process that damages the relationships medical affairs depends on
✓ How Hyperfly Transforms Medical Affairs HCP Operations
- One platform for all HCP engagement types — advisory boards, consultancies, education events, MSL engagements
- FMV enforced automatically — no manual checking, no FMV errors reaching payment stage
- Real-time CAPS monitoring across all active and pending engagements across the full medical affairs portfolio
- Automated DNE screening at every HCP selection — before any invitation is sent
- Digital contracting through the HCP portal — faster execution, zero paper, complete version history
- Automatic transparency reporting — ToV data captured throughout the engagement, not compiled at year-end
How Medical Affairs Teams Use Hyperfly
| Medical Affairs Activity | How Hyperfly Supports It |
|---|---|
| Advisory boards | AI-powered expert selection with real-time compliance signals, automated approval workflows, digital contracting through HCP portal, post-session feedback, automated payment and ToV reporting → Advisory Board Use Case |
| Scientific consultancies | Needs assessment workflow, expert identification with FMV and CAPS validation, scoped contract execution, deliverable confirmation, and payment authorisation in a single workflow |
| Medical education events | Faculty selection with compliance screening, F&B and travel management within local regulatory rules, speaker contracting, attendance documentation, and post-event reporting |
| Field medical interactions | Structured interaction records integrated with HCP profiles, interaction insights feeding AI selection intelligence for future engagements |
| Publication support | Author shortlisting with conflict of interest checking, contributor agreements, and ToV disclosure management for all author-related transfers of value |
Scenario: Medical Affairs Advisory Board — Before and After Hyperfly
📋 A Global Medical Affairs Team Managing Advisory Boards Across Eight Markets
✗ Before Hyperfly: spreadsheets and email
Each therapy area team maintains its own engagement tracker. Expert selection happens informally — teams nominate experts they know, check a shared FMV spreadsheet, and send an invitation email. Contract templates are sent as Word documents by email, redlines come back by reply, and final versions are stored in a shared drive folder with inconsistent naming conventions. CAPS are tracked per market in separate files. In February of each year, the compliance team requests all HCP engagement data for the transparency reporting exercise — and spends six weeks reconciling what was collected from what was reported.
✓ After Hyperfly: single platform, automated compliance
All eight markets run their advisory board programmes through Hyperfly. Expert selection is informed by AI-powered shortlisting intelligence — CAPS status, DNE flags, prior DNA history, and AI-generated HCP Insights all visible at selection. Digital contracts are negotiated through the HCP portal in days, not weeks. CAPS monitoring is real-time across all markets simultaneously. At year-end, transparency reporting data is already compiled — the compliance team reviews and approves rather than building from scratch.
Frequently Asked Questions
Can Hyperfly manage HCP engagements across different therapy areas within the same medical affairs function?
Yes. Hyperfly supports multi-therapy area deployment within a single platform — with separate workflow configurations, compliance rules, and budget structures per therapy area if required. Cross-therapy CAPS monitoring ensures that an HCP’s total engagement activity across all therapy areas is tracked against their applicable limits. Leadership gets a unified view across the entire medical affairs portfolio.
Does Hyperfly support the specific compliance requirements for medical affairs engagements as distinct from commercial engagements?
Yes. Hyperfly’s compliance architecture distinguishes between medical affairs and commercial engagement types — with separate workflow rules, FMV rate tables, approval sequences, and access controls appropriate to each function. Medical affairs engagements are managed within the compliance guardrails specific to medical interactions, with the appropriate level of compliance oversight built into every step. → Read: Compliance Features